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Navigation Tools in Microsoft Outlook

The Outlook is Efficiently Positive!

Let’s explore Microsoft Outlook’s navigation tools and other features to more efficiently access Outlook data such as Appointments, Meetings, Contacts, and Email Groups. Here are several of my favorite “tools.”

The Outlook Navigation Pane, used to “manage” and “store” emails in Folders. Additionally the Navigation Pane has a Favorites section; promoting quick access to your most frequently used Outlook storage folders. Navigation Pane Options lets you open other Outlook Components: Calendar, Contacts, Tasks, etc. in a New Window.

MS Outlook

MS OutlookFind Outlook Favorites in the Navigation Pane and move Outlook folders you use the most as email storage and organization to Outlook Favorites.

After creating an Outlook folder, right-click the folder and select Show in Favorites. Accessing email storage in Favorites will serve as a quick and efficient method of organizing your Outlook Inbox.

Additionally, it will reduce the time required to find most frequently accessed resources.

Open Navigation in NEW Windows for Added Speed and Efficiency

MS OutlookMy absolute Favorite Outlook navigation tool is found in the Navigation Options section of the Navigation Pane.

Open each of Microsoft Outlook’s components (Mail, Calendar, Contacts) in a new window; this will significantly increase your productivity and efficiency.

To Do Bar and Outlook Calendar

Other Microsoft Outlook “navigation” tools include quick access to dates within the current month or dates in the future (and dates in the past) using the Date Navigation Pane, which is part of the Outlook To Do Bar. From the View tab in Outlook 2010, select Normal to enable the To Do Bar.

MS Outlook CalendarWhile in the Inbox portion of Microsoft Outlook, you can single left click to select a date or a series of dates, you can view the Outlook Calendar.

Select a date on the Calendar portion of the Date Navigation.

Or single left click either the Previous or Forward arrows shown above the Calendar portion seeking a date in the future or previous to the current date.

A huge time-saver for your quick access to a date inside or outside the current month!
MS Outlook Date Navigation

Date Navigation

An option to seeing the Date Navigation feature is to collapse it using the Expand/Collapse arrow shown above the month-Calendar section.

Single left-click the Expand/Collapse arrow and hide the Date Navigation panel.

 

MS Outlook Taskbar

Windows Taskbar

Another one of my Favorite Microsoft Outlook, actually Microsoft Office shortcuts is right-clicking the application icon found on the Windows Taskbar.

When you right-click the icon, you have actual, time-saving shortcuts to the Outlook components: New Email Message, New Appointment, New Meeting, New Contact, and New Task. You have “quick access” to each of these Outlook tools for immediate creation: email, appointment/meeting, contact, and task. Save time-use Microsoft Outlook and take advantage of using each Outlook component without having to close other Outlook components.

Microsoft Outlook, Microsoft Office Applications: Word, Excel, Publisher, PowerPoint, and OneNote
Professional Computer Training and Computer Tutoring In any Microsoft Product or Application

Contact the professionals at Coaching Computers for computer training and tutoring.

We Work with Those Who Have a Hard Drive to Learn!

Featured iPad and iPhoto App

Apple iPad & iPhone iPhoto App
Use iPhoto to edit and navigate photos on iPad 2+ and iPhone 4+

 

 

 

 

 

Compatible iPhone Versions: 4 or Later
Compatible iPad Versions: 2 or Later

Edit and add effects to the Apple iPhone and iPad photos using iPhoto. Enhance
colors in photos with iPhoto. Another great feature is the Thumbnail Scroll
which lets you navigate photos quickly and easily. One of my favorite tools
in iPhoto (iPhone and iPad) is the horizon detection—lets you “straighten
a crooked photo.” See the App at Apple.com/iPad.    Apple iPad 2 or Later

 

Contact the technical professionals at Coaching Computers for iPhone
and iPad training.    Following Coaching Computers on Facebook/CoachingComputers

Coaching Computers, your Technology Trainer                     Coaching Computers

 

Computer Hardware Recycling

When Disposing of an Old Computer

|  Take great care to remove all your data and destroy the data on the computer to remove information related to your identity including credit card and username/password information.

. Double check the data transfer from the old computer to the new computer. After you are confident the data is on the new computer, remove all the data on the old computer using a disk-eraser software/utility. I have had great success with Killdisk.

. After running the disk-eraser software, remove the hard drive from the computer. Do this for laptop computers as well as desktop computers.

. Call a computer repair business to remove the hard drive. Expect the computer repair business to charge you the standard “bench” or hourly rate, but consider it worth the cost. Recently, I had the professionals at Scurlock Systems  remove hard drives from laptop computers.

Old Computer Hard Drive
Destroy previously used computer hard drives.

I take an additional step in destroying my used hard drives; I drill a hole into the hard drive using a ½” drill bit.

When looking for an electronics recycler, an “erecycler,” Google “[city name] erecycler.” The search for City of Plano erecycling, found this website, City of Plano eRecycle.

The City website displays the various dates and locations accepting electronics. Additionally, you can have an electronics recycle professional come to you to retrieve hardware to be recycled.

In the Dallas/Fort Worth area, I have used DFW Reclaimers, Inc. To have a service retrieve the hardware, you will either have to have a significant volume or pay for the pick-up service.

Recycle computer hardware and computer accessories
Recyle computer hardware.

After recycling your hardware, review your old software to see what is useful or expired. Your goal in keeping software is to be able to identify all the software quickly in the event your new computer fails and requires rebuilding.

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